Maintanance of Registers & Records

Maintanance of Registers & Records

Services We Offer

  • Business is governed by certain regulations which covers a lot of legal aspects in connection with employee related matters covered by laws under Central and State legislations. Keeping this in view,management of labour laws play an important role in terms of what are the various types of information to be maintained by the employers and shared with the Governmental authorities when a visit is made for this purpose for scrutiny of records.
  • Records need to be maintained under Payment of Wages,Minimum Wages,Payment of Bonus Payment of Gratuity,Provident Fund,ESI,Maternity Benefit, Employee Compensation, Labour Welfare,Industrial Disputes, Employment Standing Orders,Equal Remuneration,Apprentice, National Holidays and Sexual Harassment to name some and the list is not exhaustive.
  • Non Compliance may end up in legal action by way of penalty,imprisonment,etc.and may not be a good sign of Corporate Governance which is an essential part of a good value system that needs to be nurtured by all Business Houses.


  • Copy of Contract Labour Licence [OR] Application along with security deposit details in Form IV
  • Copy of commencement & completion of contract in Form VI-A
  • Service Certificate
  • Copy of Employment cards
  • Register of Workmen
  • Muster Roll
  • Register of Wages
  • Register of Deduction
  • Register of Fines
  • Register of Advances
  • Register of Overtime
  • Wage slips
  • Weekly Off observed for Weekly Off observed for every SIX days of working
  • Overtime not to exceed as mentioned in the Act
  • Overtime paid double the rate of gross wages
  • Employees working on site are lesser or equal to the no. mentioned in License
  • Contract Labour Half Yearly Returns
  • Proof of having ESI registration
  • Copy of ESI cards for employees [OR] Copy of Form 3 with Return of Declaration
  • ESI challan for the previous month [OR] Token of payment made to SBI of current month
  • ESI challan paid on or before 21st of every month
  • ESI half yearly returns – Form 5
  • Reg 32 register – Form 6
  • Labour Welfare Fund registration copy
  • Labour Welfare Fund Challan (in applicable month)
  • Labour Welfare Fund paid within 15 days of completion of eligible month
  • Exemption to maintain computerized records Under Minimum Wages Act
  • Notices required to be displayed at work site, under Minimum Wages Act
  • Compliance as per latest Minimum Wages
  • Bonus Return in Form D
  • Proof of having PF registration
  • PF online challan for the previous month [OR] Token of payment made to SBI of current month
  • PF online challan paid on or Before 25th of every month
  • PF - online Form 5 - of new employees joined on the site (if applicable)
  • PF – UAN and KYC updation
  • PT Regn Certificate
  • Whether minimum leaves entitled availed as per SWhether minimum leaves entitled availed as per Shops & Establishment Rules
  • tablishment registration copy
  • Shops & Establishment annual returns
  • PF/ESI – Monthly Summary Format
  • Declaration of Monthly Deduction and Deposit summary of PF and ESI (Monthly) & LWF (yearly)
  • Salary breakup same as per the contract / LOI / agreement

Central & State Specific Labour Laws & Rules

Samadhaan Corporate Services Pvt Ltd